Management Overview
- SC: Scientific Coordinator
- TC: Technical Coordinator
- IM: Infrastructure Manager
- FO: Financial Officer
- 13 Unit Responsibles - Principle investigators (PI's) and local responsibles
- WPC's Work Package Coordinators/ Leaders (one per territorial pole, plus WP1, WP8, WP9).
- CB – Collaboration Board
- AB Advisory Board
- PO – Project Office
- Extended CB
- PSC – Project Steering Committee
Organigram and Management Structure ( link)
Coordination and governance structures of the PNRR IRIS project:
SC - Scientific Coordinator is the project leader:
The person who sets the scientific objectives and approves the project budget and the distribution of resources, as well as the allocation and sharing of activities and resources among the various actors. He submits changes to the project for approval by the Collaboration Board (CB) and defines the interfaces between the various functions. You maintain relations with the INFN bodies and with those of the co-proposing institutes. He guides the members of the Collaboration Board and proposes appointments and possible revocations to the CB.
TC: Technical Coordinator:
Coordinates the scientific and technical activity and carries out the operational management of the project. He defines the details of the content of each Work-Package (WP), in consultation with the leaders of the Work-Packages (WPLs), approves the financial resources related to each activity and Work Breakdown Unit (WBU) used by the Infrastructure Manager ( IM) for the composition of the cost of the project.
IM: Infrastructure Manager
Infrastructure Manager ( IM) decides, or delegates the decision (TC) to the WPLs, the technical changes to counter the delays and technical or administrative difficulties and the possible change of purpose between the various WP's or operating units within a WP.
FM: Financial Manager
Responsible for the financial plan and takes care of financial forecasts and expense reports through the consolidation of data from the various operating units and for all WPs. His activity is supervised directly by the IM who will integrate financial control into the EVM monitoring system. He works in close cooperation with the various financial coordinators of the business units.
Collaboration Board (CB) Function:
The CB represents the highest level of project management and is the body in which the proponent and co-proponents make the decisions necessary for the success of the project. Decisions and resolutions are taken by an absolute majority of its members, with the favorable vote of two thirds of its members if the President expresses a negative vote. The CB remains in office for the duration of the project.
Meeting frequency: The board normally meets every 4 months, with at least one month's notice. However, it can be convened by the President of the CB on an extraordinary basis, with at least two weeks' notice, at the request of one or more members.
Members: It is made up of the representatives of the proposer and of each co-proposer. Ex-officio members without voting rights: SC, TC, IM, FM. President: representative of the proposer.
Extended CB:
the CB can meet in extended session providing for the participation of the Principal Investigators (PIs), if not already members, and of the Contact Person (CPs) of the operational units.
Advisory Board (AB) Function:
It is an advisory body made up of internationally recognized experts that provides advice and recommendations to the project and meets periodically. Analyze every single WP, including its interfaces and dependencies. It highlights the criticalities of the project, as well as the risks and difficulties that can lead to delays or failures. It proposes measures for the highest level of risk mitigation.
The members of the AB are high-level experts in the field of Superconductivity, Accelerators, Energy and in the management of large research infrastructures.
Meeting frequency: The meetings are convened by the SC, usually three times a year, or for special needs, with analysis sessions lasting three to five days.
Ad-hoc experts can be added in each session if the project management or the AB Chair deems it necessary. The Board remains in office for the duration of the project: one or more members can be dismissed by the Chair on the proposal of the SC.
President: The President is appointed by the CB, on the proposal of the SC.
Project Office (PO) Function: It is the project coordination body.
Meeting frequency: The OP meets on a regular basis and keeps track of each decision, with formal minutes approved by the participants. The OP counts on the full support of the proposer's administrative services. The Committee remains in office for the entire duration of the project. Members: SC, TC, IM, FM and the Director of Research Services of the proposer. Chair: he is the IM and sets the agenda and the execution of all decisions. The Chair regularly reports the decisions of the OP to the CB meetings.
Extended PO: twice a year the PO meets local administrative officials to check the status of the allocations of financial resources and expenses and examine the problems that have emerged.
Project Steering Committee (PSC) Function: It is the body for monitoring the progress of the project in relation to technical progress, the use of resources, the problems, risks and related mitigation actions for each WP and activity. The PSC deals with decisions on the reallocation of resources, the transfer of risk, and the management of links between activities. All meetings are formally recorded with the approval of the participants. The Committee has a duration equal to that of the project. Meeting frequency: It meets monthly or extra when requested by the Chair with at least three days' notice.
Members: It is made up of the WPLs, PIs and CPs of all operational units. IM and FM are ex-officio members. Chair: TC. The Chair regularly reports PSC decisions to CB meetings.
